Club Leader Resources

Club Leader Updates

Wisconsin 4-H Charter Application – for Returning 4-H Clubs & Groups

Must be completed online by November 1

A few tips as the club or group completes the Charter Application:

Other important Wisconsin 4-H Charter information:

  • Requirements for a 4-H Club and chartered Groups are listed on the Wisconsin 4-H Policies webpage.
  • 4-H Charters are renewed annually and will be granted upon successful completion of the Wisconsin 4-H Charter Application.
  • The Wisconsin 4-H Charter Application deadline is November 1 for returning 4-H Clubs and Groups
  • Failure to submit a completed Wisconsin 4-H Clubs & Groups Charter Application by the due date could result in the 4-H Club or Group being dissolved.

For reference — if your club has a Checking or Savings Account, the Annual Financial Report was due to the Extension office on September 1

Checking or Savings Accounts for 4-H Clubs and Groups*

4-H Clubs and Groups that have a checking and/or savings account must annually complete and submit the following documents to the Washington County Extension office by September 1:

Please submit one physical packet to the Extension office (Please – NO STAPLES) OR one email to karen.girard@wisc.edu with all documentation attached/linked.

  1. Wisconsin 4-H Clubs & Groups Annual Financial Report
  2. Wisconsin 4-H Clubs & Groups Audit Checklist
  3. A copy of the checkbook and/or savings registry covering July 1 – June 30
  4. A copy of the bank statement ending June 30 or July 1 for each account. Any differences between the bank statement(s) and the ending balance reported must be reconciled and the reconciliation must be uploaded with the Annual Financial Report.
  5. A current inventory of land, buildings, property, or project equipment with individual values of $1,000 or greater.
  6. Monthly Treasurer’s Reports for 4-H Clubs or Groups with annual income greater or equal to $20,000.

*Please note that 4-H Clubs and Groups are not required to have a checking and/or savings account.

Bylaw Review Resources



Frequently Used Items

Insurance Resources

*4-H Members Have Accident Policy Coverage
Each member is covered by accident insurance. Clubs are billed for this annually. The American Income Life 4-H annual group accident policy covers individual 4-H clubs and country wide programs.

*If non 4-H members are participating in the event, or if the event is out-of-county or a downhill winter sport, then you will need additional Special Risk Division insurance.

High-Risk Injuries & Incidents

  1. Quickly intervene to prevent or minimize harm.
  2. Contact relevant emergency authorities if necessary.
  3. Document relevant details of incident.
  4. Call John de Montmollin at 920-517-4819
  5. Complete the Non-Employee Injury/Incident Report and submit it to john.demontmollin@wisc.edu ASAP. The report needs to be submitted to Risk Management by the Extension 4-H Staff Member within 48 hours.
  6. In addition, a claim form needs to be completed and submitted through American Income Life at   https://www.ailife.com/SpecialRiskDivision/Claims.

In the case of a Mental Health Emergency contact Washington County’s Department of Health Services (DHS) emergency line at 262-365-6565.

In the case of reporting suspected Child Abuse or Neglect contact local authorities immediately by phone or in person. Then contact the UW-Madison Police Department at (608) 264-2677.

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Questions or Concerns? Contact 4-H Youth Development Staff

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